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Bird's Nest Event Space & Catering

The second story of the Bird’s Nest will be exclusive yours.  We have created a warm, stunning second story event space.  Located close to the entrance of Rocky Mountain National Park, The Bird’s Nest is the perfect venue with a rustic modern look framed by beautiful mountain views.

Our upstairs event space is accessible by stairs or lift and can seat up to 80 guests.   If additional room is needed downstairs rental of the entire facility can be negotiated.

We host all special events, wedding dinners including wedding ceremonies, cooperate events, family gatherings.

The capacity in our event area is 80 people upstairs.  If the entire space is rented, we can accommodate more; however, additional tables and chairs might need to be rented.

Parties 25 and over must be at the Bird’s Nest and cannot be hosted at Bird & Jim unless we are accommodating a double-booking time.

Included:

·      Space for up to 80 guests

·      Event Manager

·      2-hour rehearsal time at event space if the coupling ceremony is taking place at the Bird's Nest, 45 minute walkthrough for other events – time and date arranged with Event Manager

·      5-6 hour dinner event 

·      3-4 hour lunch/brunch event 

·      2 hours of set up a time

·      Tables and chairs for up to 80 guests

·      Cloth napkins, glassware, flatware, silverware, cake cutting service-ware, no table cloths since we have beautiful customer-made wood tables--if table linens are requested quote can be provided.   

·      Limited parking reserved for family

·      Planning and walkthrough time

·      Access to photographers

·      Event restroom

Room rental: Dinner second story event space at the Bird’s Nest:

 

Pricing is only for facility rental and does not include food, beverages. 

5-6 hour event time availability starting at 4:00 pm

Monday-Thursday, June-October: $1,500

Friday-Sunday, June-October: $2,400 

Monday-Thursday, November-May (summer pricing for holiday times): $1,200

Friday-Sunday, November-May (summer pricing for holiday times) $1,800 

Room rental: Lunch/Brunch second story event space at the Bird’s Nest:
 

Pricing is only for facility rental and does not include food, beverages.

3-4 hour event time starting at 10:30 am, 11:00 am, 11:30 am or 12:00 pm 

Monday-Thursday, June-October: $1000 

Friday-Sunday, June-October: $1,600 

Monday-Thursday, November-May (summer pricing for holiday times): $800 

Friday-Sunday, November-May (summer pricing for holiday times) $1,200

Renting out entire facility (meaning no service occurring downstairs at café):

Pricing is negotiable -- please ask your event manager.

Reserve your date:

To secure your special date you will connect with an Event Manager, by clicking the link “meet your event manager” at the top of this page. Once you have agreed on an available date and time, tasting and walkthroughs dates are determined and a deposit of 50% of the room rental fee is due.  6 months prior to your event 25% of the food decided on is due. The rest will be paid at the conclusion of the event.

Your Event Manager:

Your Event Manager will be assigned after you fill out the form – click on the "Meet Your Event Manager" at the top of the page.  They will be your point of contact.  They will be there for your walkthrough, tasting, arrange the budget, menu, bar details, the timeline for event and day of payment, management, and checkout.  Your event manager arrives two hours before your event start time and stays throughout the event. Your Bird’s Nest Event Manager will be onsite on the day of your event and will help direct your vendors and decorating team, ready the event space, and take care of your getting ready requests and food and beverage/alcohol service.

They do not load in or out your items. You will need to assign a load-out team for the end of the evening to gather any items you want to keep.  Please remember that our Event Management keeps office hours that will be communicated with you.  If a personal emergency occurs, another event manager will be debriefed and onsite. 

Buffet, Stations & More:

Choose what best suits your taste and the occasion.  Our buffet menu provides packages as well as the option to choose your own signature culinary adventure for your wedding or special event.  This menu includes hors d’oeuvres, stations, platters, salads, entrees, desserts, inspired chef's tables, packages, and a la carte options.   

Sit Down, Plated and Served Prix Fixe Dinners:

Optional wine pairings available for additional charge can be arranged with our Sommelier.

With this format, your guest will have personalized menus chosen from our available items by you.  The menus will have options per course for your guest to choose from.  Our professional servers will be taking orders and serving.  During the planning phase, you and your Event Manager will work through the menu choices put together by our Executive Chef.  You will be able to schedule a tasting.  A tasting for two is included with the rental agreement if your package exceeds $5000.  Additional family members can join for $50 per person depending on items scheduled to taste. 

Cake

We can make your wedding cake or special event cake for a price to be determined based on size and flavors.  Desserts are included in menus.  

Tastings:

After we have discussed, and you have narrowed down your menu items we can schedule a tasting.  We can combine this with your walkthrough or have your tasting and walkthroughs on separate days.  

Buffett tasting: $50 per person (water, soda, drip coffee or tea will be offered at no additional charge)

You may select up to four appetizers, two salads, and two entrees with sides.   Most of the choices on our menu can be prepared for a tasting, and you’ll want to select items that you intend to serve at your event. 

Plated dinner tasting: $50 for 3 & 4 courses and $65 for 5 courses. You will receive taster sized portions of each of the items you choose.  You can choose 2 items per course.  If dessert will be part of your menu, you may select up to two for your tasting. 

It is not required to sign the contract before the tasting; however, we do require payment up front for the cost of the food and services during the tasting, which can and will be applied to the overall event total if you choose to continue with our services.

The Bird’s Nest offers a complimentary tasting, for up to four guests, for events valued at or in excess of $5,000. For events totaling less than $5,000, the cost for a tasting is $50 or $65 per person. Additional tastings are subject to charge.

Cake Tastings:

$30 per person for three flavors and two frostings person (water, soda, drip coffee or tea will be offered at no additional charge).

It is not required to sign the contract before the tasting; however, we do require payment up front for the cost of the food and services during the tasting, which can and will be applied to the overall event total if you choose to continue with our services.

Bar:

You have the option of a hosted bar, a partially hosted bar or cash bar.   We have a variety of liquors, wines, cocktails and mocktails available.  Pricing sheets, options and special request will be worked out with your Event Manager during the planning phase.  Or Sommelier can also create a wine package to meet you and your guests taste and be present during the event. 

Hosted bar: if you choose hosted you will be responsible for the entire bar bill.  The bartenders and servers will offer alcohol of your choice.  They will ring in each drink made and served to your guest.  You will be responsible for the entire bill.  All bar sales are subject to 20% tip.

Partially hosted bar:  Maybe you just choose to pay for beer & wine but want the bar open for your guest to have options.  Your guest will run their own tabs and pay for any cocktails purchased.  The bartenders and servers will offer the beer and wine of your choice.  They will ring in each wine and beer made and served to your guest on one separate tab.  You will be responsible for that entire beer and wine tab.  All bar sales are subject to 20% tip

Cash bar:  You will pay for the opening, set up and bartending fee of $300.  Your guest will be able to order drinks though bartenders or servers and pay cash or credit for their own alcoholic beverages. 

Bar tabs will be paid upon leaving the event.

The Bird’s Nest staff will not over serve and can refuse to service to any guest they see fit.  All attendees must ready to present a valid identification card proving they are of the legal drinking age. 

Last call will be 30 minutes prior to the end of the event.  We cannot serve alcohol past 2 am.

Walkthrough:

You will meet with your Event Manager at the scheduled time at The Bird’s Nest.  We will tour you through our facility.  We will discuss and choose how to best express your style including decorating, your ceremony if at The Bird’s Nest, table settings, glassware, linens, napkin folding, bar set up and timeframe, guest book, place cards, cake table, parking restrictions, audio and visual equipment available, what we offer, accessibility, what to expect from your event manager what to expect from your event manager throughout this process and the day of your event.

Staffing:

Catering standards recommend 1 server to 20 guests or 1 server to 16 guests, and 1 bartender for every 30-35 guests

Event Manager (1 per event): 4% of total (minus tax) tip

Banquet Captain (1 per event if desired): $40 per hour

Bar Management, set up: $300

$200 if only serving non-alcoholic beverages

Sommelier (1 per event): $300 includes working with you personally to pick out wines and be present during event.

Server & Bar: $30 per hour per staff member

Station attendants (1 per station): $30 per hour per person

Chef on-site (1 per event): $50 per hour per chef

Dishwasher (1 for up to 50 guests, 2-3 for over 50): $25 per person per hour

20% gratuity will be added for all food and beverage items.

All bar sales are subject to a 20% tip

Deposit:

A deposit of %50 of the room rental fee is due.  6 months prior to your event %25 of the food decided on is due. The rest will be paid at the conclusion of the event.

Booking Fee:

The booking fee is $15 per person 30 guests, $15 x 30=$450.  If you add extra people you will have to pay the additional deposit.  The booking fee is non-refundable, it will not be applied as a credit towards your final bill, if you cancel your event this booking fee will not be refundable.

Cancellation Policy:

50% of the total will be charged if the event is canceled within a month’s time of the event

85% will be charged if the event is canceled the week of the event

100% will be charged if the event is canceled the day of the event

Running Late:

If your event runs over the designated time including a late start you will be charged $500 for every half hour, hourly rate charges for staff. We will keep bar service until budget is met or otherwise instructed. 

Guest Count:

Is appreciated a month before but mandatory 20 days prior to the event. 

Menu Changes:

Can be made up to 20 days before the event but could result in an additional charge. 

Please Note--Shuttles are Required:

Due to limited parking and respect for our neighbor's shuttles are required for your event.  There is no event parking.  You can come and unload earlier but all event members have to take shuttles.  

Estes Park Trolleys

Estes Park Limo | Airport Transportation service

Estes Park Shuttle